Job Description
Job Title:
Administrative Assistant
Position Summary:
The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role is responsible for assisting with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality. While this is designed as a full-time role, internship opportunities will also be considered for qualified candidates seeking experience in healthcare administration.
Key Responsibilities:
Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
Enter invoices into QuickBooks and assist with accounts payable functions.
Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
Create and maintain spreadsheets, reports, and project documentation as needed.
Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
Perform general office tasks including filing, scanning, data entry, and document organization.
Act as a point of contact for staff inquiries and assist with internal communication.
Contribute to special projects and provide flexible support across departments.
Qualifications:
Associate’s degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities).
Prior experience in an administrative assistant or office support role (healthcare setting a plus).
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills.
Experience with QuickBooks or similar accounting software preferred.
Excellent written and verbal communication skills.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Strong attention to detail, discretion, and professionalism.
Work Environment:
Office-based position with collaboration across multiple departments and practice locations.
Role requires flexibility, adaptability, and the ability to support various business functions.
Job Type:
Full-time Temporary
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8-hour shift
Monday to Friday
Ability to Commute:
Englewood Cliffs, NJ 07632
Job Tags
Full time, Temporary work, Internship, Work at office, Monday to Friday, Flexible hours, Shift work